SAP - The Shared Administrative Software System

SAP - The Shared Administrative Software System

About SAP

  • Bloomsburg University uses the SAP software supported by the Office of the Chancellor’s information technology staff to facilitate business process relating to finance, human resources, and payroll.
  • Student-related functions will be handled by the PeopleSoft product with interfaces to SAP for financial, student payroll and other touch points.

Campus Contacts

  • Authorization (not able to access transactions) - Mike Klinger, x4388
  • Budget Lookup - Budget Office, x4700
  • Budget Transfers - Budget Office, x4700
  • Chargebacks - Audra Halye, x4700
  • Encumbering Travel Req. - Audra Halye, x4700
  • Encumbering Misc. Req. and Funds Reservations - Diann Shamburg, x4312
  • Travel Paperwork - Danielle Peters, x4647
  • BI Password Locked or Unknown - Audra Halye, x4700 or Barb Meyer, x4029
  • Password Reset, Help Desk, 4357
  • Payroll, Karen Hicks, x4416
  • Purchase Requisitions, Evanna Nolte, x4313
  • Storeroom Orders, Dang Labelle, x4048
  • System Status Downtime, Website or Help Desk, x4357
  • Website Questions, Judy Ohl, x5327

New Employees

  • Employees needing SAP access should follow the instruction on the Access Authorization Request for entering a Help Desk Ticket. The form is on the S drive, under BU Documents.
  • Once employee has received their SAP logon, password and correct security authorization, they should follow the setup steps listed on the Setup and Navigation document. Employees should pay particular attention to the steps for downloading Favorites as these will be needed for individualized departmental training.
  • Should employee need assistance while going through the Setup/Navigation instruction, they should enter a help desk ticket.
  • After employee has completed the Setup/Navigation tutorial, they may request additional training specific to what they need (see Campus Contacts List above for that contact information).

Department and Various Specific Resources

Funds Center Listing

For an up-to-date listing, log into SAP and enter s_ki4_38000038 in the transaction code field, then click the green check mark.

  • FM area: SSHE
  • Fund Center: 1011000000 to: 1082999999
  • Click the Execute button to view results.
  • Cost centers are 10 digits; WBS elements have a .1, .2, etc on the end of the 10 digit number.

Commitment Item Listing

Crosswalks Between Legacy and SAP

Conversion was done 11/24/03 - crosswalks: