Access Faculty/Staff Email on Mobile Device/Email Software

Access Faculty/Staff Email on Mobile Device/Email Software

(This is for Faculty/Staff. If you are a student, see the student email config.)

Note that the standard way to access your account is through Microsoft Outlook or Outlook Web App. If you have an office desktop PC, you can also utilize Remote Desktop Connection to remote in an access Microsoft Outlook on your office PC. However, if you want to access your email account from a home computer or a personal mobile device, these options are also available to you. The options available, including training materials to help get you up and running on a specific program or device, are detailed below.

General Settings for mail setup are listed here. For specific client instructions, check below.

Mobile devices
(i.e. SmartPhones/Tablets)

Exchange ActiveSync for mobile devices

Exchange ActiveSync allows mobile devices that support it (such as Windows Phones, Android Devices, and Apple iDevices) to connect directly to our Exchange servers. This allows you to sync your mail, calendar, and contacts wirelessly directly with your device. Keep in mind Exchange ActiveSync connects directly to the server, so if you delete messages, they will also be deleted in Outlook and vice versa. If your device does not support Exchange ActiveSync, you will have to set it up using POP or IMAP using the settings in the General Email Setup Instruction guide. If your device does support Exchange ActiveSync, but is not listed with specific instructions below, check the General Email Setup Instruction guide for the Exchange ActiveSync settings you will need.

Tutorials:

Android:

General Android Smartphone/Tablet Instructions

Motorola Droid Instructions

Motorola Droid 2 Instructions

Motorola Droid 3 Instructions

HTC Droid Incredible Instructions

Apple:

Apple iPod Touch/iPhone/iPad Instructions

Blackberry:

Blackberry Information and Instructions

Windows Mobile:

Windows Mobile 5 Instructions

Windows Mobile 6 Instructions

Your Home Computer
(i.e. Desktops/Laptops)

Exchange/MAPI - Outlook Anywhere for Windows PCs

You can configure your own copy of Outlook to work from your home computer over the Internet exactly like it works in your office. This allows you to get your mail, calendar, contacts, tasks, notes, and public folders exactly like you access them when on-campus. This option requires Outlook 2007 or later and it basically sets itself up. You will have to enter your email address, your username, and your current password and Outlook will contact our server and configure itself. This is the preferred method if you have Microsoft Outlook installed on your computer.

Tutorials:
Microsoft Outlook 2010 Outlook Anywhere Instructions

IMAP

When using IMAP, email messages will remain on the Exchange server, but messages are able to be viewed on your IMAP client. IMAP does support multiple mail folders. IMAP does not support calendar, tasks, or contacts. IMAP essentially gives you access directly to the email server. By default, any message you delete is deleted from the mail server and will not be found in Outlook on campus or in Outlook Web App.

Tutorials:

Windows Mail IMAP Instructions
(Comes with Windows Vista)

Outlook Express IMAP Instructions
(Comes with Windows XP)

Thunderbird v2.x IMAP Instructions (multi-platform; free download from Mozilla)

Thunderbird v3.x IMAP Instructions (multi-platform; free download from Mozilla)

Microsoft Outlook 2010 IMAP Instructions

Microsoft Outlook 2007 IMAP Instructions


Microsoft Outlook 2003 IMAP Instructions

POP

When using POP, it will retrieve messages from your main Inbox folder only. The POP protocol does not recognize any other folders in your mailbox.

Caution! Default POP settings REMOVE email messages from your mailbox on the Exchange server once they are downloaded into your POP client so your only copy of the message will be on the computer you "POPed" the message down to. If you wish to leave the messages on the server so that you can also get them when using another method (Outlook on campus, Outlook Web App, mobile device), you MUST place a check in the box next to "leave a copy of the message on the server" when you set up your POP client. Follow the instructions very carefully! If you only use POP to access your email, you should disable Junk E-Mail filtering in your account options because otherwise you will never see the false-positive messages that are mistakenly moved to the Junk E-Mail folder since POP only checks your Inbox folder.

Tutorials:

Windows Mail POP Instructions (Comes with Windows Vista)

Outlook Express POP Instructions (Comes with Windows XP)

Thunderbird v2.x POP Instructions (multi-platform; free download from Mozilla)

Thunderbird v3.x POP Instructions (multi-platform; free download from Mozilla)

Outlook 2010 POP Instructions

Outlook 2007 POP Instructions

Outlook 2003 POP Instructions

Outlook 2003 Address Book Setup